Home
In today’s fast-paced business environment, staying ahead means embracing technology to streamline operations. Human Resources (HR) departments are often overwhelmed with paperwork, from employee records to payroll documentation. The good news is, with software solutions like OpensoftHR, HR teams can significantly reduce the reliance on paper and transition to a more efficient, digital workflow. This not only simplifies processes but also reduces administrative costs, increases data accuracy, and enhances overall operational efficiency.
Let’s take a closer look at how OpensoftHR modules can help you digitise your HR and have paperless HR Operations, so you can bid farewell to stacks of paperwork in your workplace.
-
Claim Receipts
OpensoftHR’s eClaim module allows employees to submit their expense claims directly through the system, uploading receipts and necessary documentation electronically. This eliminates the need for paper receipts, making it easier for employees to file claims and for HR personnel to review and process them. By digitising this process, your company can improve transparency, reduce errors, and ensure timely reimbursement.
-
Medical Certificate Submissions
Managing medical certificates (MCs) is a breeze with OpensoftHR. Employees can simply upload scanned copies or photos of their MCs directly to the system. HR managers can easily track and validate submissions, and the system can even integrate with attendance tracking to automatically adjust work hours or leave balances. This reduces paperwork, minimizes human error, and ensures compliance with company policies.
-
Payslips
Gone are the days of printing and distributing physical payslips. OpensoftHR’s digital payslip module allows employees to access their payslips online, anytime, anywhere. The system generates accurate payslips automatically each pay cycle, reducing administrative burden and the need for paper storage. Employees can also access a full history of their payslips, making inquiries easier and faster.
-
Paperless Payroll
With OpensoftHR, payroll processing becomes 100% paperless. The system automates calculations, tax deductions, and benefit management, so HR teams don’t need to manually handle paperwork or use spreadsheets. Additionally, employees can opt for direct deposit or digital pay methods, further eliminating paper checks and envelopes. This leads to faster payroll processing, enhanced accuracy, and cost savings from reduced paper and printing.
-
HR Reporting
OpensoftHR’s reporting tools allow HR managers to generate insightful reports at the click of a button. Whether it’s employee performance data, leave balances, or payroll summaries, HR teams can quickly pull up the necessary information in a digital format. These reports can be saved, shared, or analyzed, providing real-time visibility into key HR metrics and helping decision-makers make data-driven choices.
-
IRAS Submission
In Singapore, submitting accurate tax information to the Inland Revenue Authority of Singapore (IRAS) is a critical task for businesses. OpensoftHR integrates with the IRAS e-submission system, allowing for seamless filing of tax documents, such as the annual tax reconciliation (Form IR8A) and employee tax details. This integration eliminates the need for manual paperwork, ensures timely submissions, and reduces the risk of errors or penalties.
-
Time Attendance Logging
OpensoftHR digitises employee time and attendance records, replacing paper-based time sheets or punch cards. Employees can log their attendance via mobile apps or desktop portals, making it easier for HR to track work hours, overtime, and absences. The system automatically calculates working hours, enabling precise payroll processing and reducing time theft or discrepancies. Real-time data access improves workforce planning and scheduling as well.
-
Employee Records
Keeping employee records updated and accessible is crucial for compliance and efficient HR management. OpensoftHR’s digital employee records module centralises all employee information in one secure, easily accessible platform. Personal details, job history, performance appraisals, and training records are all stored digitally, ensuring that HR managers can quickly retrieve and update employee files, without the hassle of maintaining physical records.
-
Asset Management
Tracking company assets such as laptops, phones, or uniforms can be time-consuming when done manually. OpensoftHR simplifies asset management by enabling HR teams to track, assign, and manage assets in a digital format. Employees can check out assets, and HR can monitor their usage, condition, and return. This ensures better accountability, reduces loss, and makes asset audits more efficient.
-
Document Management
OpensoftHR provides a robust document management system where all HR-related documents (such as contracts, policy manuals, and training materials) are stored electronically. Employees and HR teams can securely access these documents as needed, reducing the need for physical file storage and ensuring better organization and compliance with document retention policies.
-
Performance Management
OpensoftHR allows companies to manage employee performance through a digital platform. Performance reviews, feedback, goal setting, and performance tracking are all handled online, streamlining the process and eliminating paper-based performance evaluations. This creates a more transparent and consistent performance management process and enables HR to track employee growth and development over time.
-
Employee Rostering
Creating and managing employee schedules has never been easier. OpensoftHR’s employee rostering tool allows HR teams to create, update, and communicate work schedules digitally. Employees can view their schedules online and make shift swaps or requests directly in the system. This reduces scheduling errors, enhances communication, and provides flexibility for employees while ensuring that staffing needs are met efficiently.
Conclusion
Digitalising HR operations is no longer a luxury but a necessity. OpensoftHR’s comprehensive suite of HRMS modules offers businesses the tools they need to reduce paperwork, streamline processes, enhance HR securityand improve overall HR management.
By embracing OpensoftHR, HR departments can significantly reduce administrative burdens, lower operational costs, and enhance data accuracy. Whether it’s payroll, employee records, or performance management, digitalising these processes ensures that your HR operations are running smoothly, leaving you more time to focus on strategic growth.
